Office Assistant

Toronto, Canada

Summary

The Office Assistant will report to and work closely alongside the Senior Office Manager to provide administrative and facilities support for the Toronto office.

Responsibilities

Typical responsibilities include, but are not limited to, the following:

• Provide reception services including answering and directing phone calls, greeting guests and coordinating mail and couriers.
• Responsible for the tidiness in copy rooms, conference rooms, kitchen, gym and wellness room.
• Set up conference rooms for meetings and/or visitors, including ordering catering and AV requirements.
• Monitor office supplies and place orders.
• Assist with organization of office events.
• Assist with on-site computer issues (ex. replace cables or equipment when necessary).
• Enter invoices and expenses in Emburse Enterprise (formerly, Chrome River)
• Serve on the fire warden team.
• General administrative duties as required.
• Assist with overflow work and special projects as needed.

Requirements

• Prior experience as a receptionist, administrative assistant or similar role.
• Excellent written and oral communication, able to engage with employees, clients and vendors professionally.
• Working knowledge of MS Office, Adobe Acrobat and able to learn new tools.
• Ability to prioritize work and multi-task without compromising attention to detail.
• Ability to identify where help and resources are needed and provide assistance in a timely manner using initiative and common sense.
• Ability to take ownership of role and add value where needed.
• Flexibility around start and finish times will be expected.

Compensation: $55,000.00-$60,000.00, plus overtime and bonus.

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