Human Resources Assistant

Los Angeles, CA 

Duties and Responsibilities

• Provides support related to personnel and staff recruiting activities for the California offices and provides administrative support to the LA Director of Administration
• Creates and maintains employee personnel files and other Human Resources records which may be of a complex and confidential nature
• Enters and updates employee information in Human Resources Management System (HRMS).
• Helps with new-hire onboarding procedures including initiating hiring in HRMS, preparing new employee orientation schedules, and ensuring all necessary paperwork is properly filled out and filed.
• Maintains benefits packet and conduct benefits orientation for new hires.
• Coordinates employee termination procedures and ensures all necessary paperwork is completed and filed.
• Responds to HR related questions or requests, including employment verification requests.
• Provides support with research related to HR topics.
• Orders flowers, coordinates and distributes gifts and charitable contributions for all occasions.
• Assists with organization of firm functions and HR events (staff appreciation, flu shots, etc.)
• Provides administrative support such as arranging meetings, scheduling interviews, opening and sorting mail, maintaining directory, and photocopying and faxing materials.
• Shares responsibility with other HR support staff members for overall operations of the department.
• Provides assistance in the absence of others as necessary.
• Performs other duties and special projects as assigned.

Staff Recruiting

• Formats and posts jobs on the intranet.
• Monitors and maintains staff recruiting inbox.
• Creates candidate profile and links the candidate to job requisition.
• Uploads and maintains resumes; maintains applicant files and logs for legal compliance.
• Assists in scheduling of interviews.
• Conducts employment verifications/ references checks.
• Assists in preparing and extending offer letters.
• Provides other administrative support as needed.

Qualifications

• College degree preferred.
• Proficient in MS Office.
• Strong organizational and customer service skills; effective verbal and written communications skills; ability to handle data with confidentiality; proactive and flexible, with sharp attention to detail.
• HR experience a plus 

Status: Non–Exempt

Reports To: Director of Human Resources – California

Salary Range (CA): $52,500 – $66,500 (Dependent on experience)

Workplace Type: Hybrid as needed.

#LI-Hybrid