Legal Administrative Assistant

Legal Administrative Assistant – Trusts & Estates

Manchester, NH

Summary

Our client, a top firm in NH, is looking for an experienced Legal Administrative Assistant to support their growing Trusts & Estates practice.

Responsibilities

• Providing general administrative support to assigned attorney(s)/paralegal(s) which may include drafting client letters, fielding client phone calls, coordinating appointments, and calendar management.
• Provides highly technical document production including but not limited to typing, drafting and editing documents, redlining documents, conversion of documents from PDF to word, scanning, assembling of closing binders and making copies. Proofreads and edits documents for grammar, spelling, punctuation, and format.  Files documents and emails in the Firm’s electronic document software.  Distributes correspondence using email or hard copy delivery.
• Understands document legal terminology, basic legal procedure and law firm document protocol. Has knowledge of legal document formats such as contracts, and agreements.  Maintains files and all client documentation.
• Utilizes strong communication skills, both written and verbal, to ensure instructions are clearly understood and that work is completed as requested. Maintains a courteous and service driven demeanor at all times.
• Inputs time entries on a daily, weekly and or monthly basis. Opens new client and/or matter numbers; performs conflict checks.
• Answer telephone calls and take accurate and complete messages, gives information to callers, refers to others, or holds for team members. Provides relevant and timely information to clients and team members (including times when they are out of the office) in a professional, courteous, and effective manner.
• Brings organizational skills to the role with the ability to provide guidance on the most efficient and effective way to complete tasks. Takes initiative and is self-starter with work.
• This position is also expected to back-up team members by providing administrative support to other attorneys/paralegals.

Qualifications

• High School Diploma or equivalent.
• 5+ years of legal admin experience.
• Superior attention to detail.
• Excellent written and oral business communication skills.
• Strong Microsoft Office (Excel, Word and PowerPoint)

Compensation

The expected salary range for this position is $60,000 – $70,000.