Legal Administrative Assistant

New York, NY

Summary

The Legal Assistant is responsible for providing logistical and administrative support both professionally and personally to attorneys, as required. Must be highly organized, detail-oriented, and always display a calm and professional demeanor.  The position is ideal for those with an intent to pursue law school or a higher degree program. Exemplary oral and written communication skills are required. This is a fully in-office position.

Responsibilities

• Conduct research on legal and financial topics
• Create letters, memos, presentations and spreadsheets utilizing Microsoft Word, PowerPoint and Excel
• Provide support to Paralegal team
• Redline, revise, proofread and draft legal correspondence
• Maintain attorney filing system and process client bills as requested
• Screen telephone calls and deliver accurate telephone messages in a timely manner
• Establish and maintain calendar and reminder systems, including managing deadlines, scheduling meetings and appointments and making travel arrangements
• Greet clients and visitors
• Maintain good relations with clients and observe confidentiality of attorney-client relationship
• Coordinate with other managers

Qualifications

• Bachelor’s Degree required
• Notary Public license or willingness to become a Notary
• Past exposure to a legal environment preferred
• Thrives in a fast-paced, high-pressure environment
• Ability to maintain a calm demeanor at all times
• Works independently, taking ownership of administrative tasks for business purposes and personal matters
• Functions in a team environment to coordinate coverage and overtime requests
• Multi-tasks and manages competing priorities ensuring a seamless follow-through of all requests
• Possesses excellent interpersonal skills and is able to communicate effectively
• Detail-oriented and results driven, providing appropriate solutions to questions
• Willingness to work overtime, both early morning and evenings, as requested
• Proactive, self-starter, who anticipates needs
• Maintains confidence and poise during high-stress situations

Compensation

The expected salary for this position is $50,000, nonexempt.