Event Assistant-Tech Group

Roseland, NJ or New York, NY

Summary

This position will sit in our Roseland, NJ or New York, NY offices and currently offers a hybrid remote work opportunity.  Under the direction of the Tech Group Event Supervisor, this position is responsible for all aspects of event production and list management. 

Essential Job Requirements

Execute event plans as directed, including but not limited to:

• Work with attorneys and their assistants on market-facing opportunities and VentureCrush events;
• Coordinate event details (including leading up to event & day of logistics)
• Create & proofread invites, nametags, written materials, etc.
• Manage event inboxes (respond to emails, track rsvp’s, etc.)
• Work with attorneys and their assistants on internal group events;
• Secure venues and schedule internal space for events;
• Coordinate needs with other departments, including Catering, Office Services, IT, Reception, etc.
• Attend events and dinners, as needed. Must be willing to travel between New York, New Jersey and Palo Alto to run events;
• Insure the needs of guests are met.

List and invite management, including but not limited to:

• Sending invites out on behalf of key attorneys to dinners and events;
• Create searches, run reports and update information in firm’s CRM system;
• Research and update contact information as needed;
• Coordinate with attorneys and admins to obtain lists and send invites.

Other tasks, including but not limited to:

• Coordinate with building security and firm staff as needed;
• Keep and maintain stock and equipment in a neat manner;
• Coordinate ordering of event supplies;
• Working knowledge of CRM and event management software;
• The ability to work and thrive in a fast-paced environment;
• Other tasks as assigned. 

Skills, Knowledge, and Abilities

• One to three years of event planning experience is preferred;
• Bachelor’s Degree from an accredited college is preferred;
• Enthusiasm for learning and a desire to be challenged is necessary;
• Ability to comport oneself professionally when interacting with all levels of the organization as well as clients is required;
• Excellent organizational, interpersonal and phone skills are critical;
• Must be detail-oriented, accurate and have the ability to work in a fast-paced, deadline-driven environment;
• Proficiency with Outlook/Excel/Access is essential. 

Schedule: Full-time, Monday-Friday, NJ: 9:00 AM – 5:00 PM, NY: 9:30 AM – 5:30 PM.  Flexibility to work early mornings or late evenings on occasion.