Corporate Practice Assistant

Minneapolis, MN 

Summary

Premier, national, law firm is seeking an experienced practice assistant for its Minneapolis office. Responsible for administrative support for assigned attorneys. Duties include typing, filing, answering phones, making copies, opening and distributing mail, completing client/matter intake forms in the CMI program, finalizing bills and creating/preparing cover letters for same, submitting expenses, answering incoming calls, taking accurate messages and/or directing calls to the appropriate person, coordinating meetings and creating reservations for meetings in Condeco software program. 

Essential Functions and Responsibilities

• Type and edit documents from handwritten drafts and from Dictaphone/Winscribe, including correspondence, memos, spreadsheets, etc. and proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product.
• Review bills for accuracy and prepare transmittal letters to clients.
• Establish, update and maintain client and internal files. Retrieve information from files when needed.
• Open and review incoming mail. Draft written responses when necessary, or reply by phone or email as needed.
• Reconcile and submit attorney expenses using Chrome River software.
• Maintain attorney calendars; coordinate the scheduling of meetings, and make reservations for same using Condeco software.
• Answer phones, take accurate messages, routes calls appropriately and respond to all inquiries.
• Make photocopies and scan documents as needed.
• Assist with document management, electronic filing and organization of transactional closing documents and binders. 

Knowledge, Skills and Abilities Required

• Detail-oriented.
• Positive personality and strong interpersonal skills.
• File organization and maintenance.
• Ability to prioritize, multitask and meet deadlines.
• Excellent written and verbal communication skills. 

Education and Experience

• HS diploma/GED required, Associates or Bachelor’s preferred.
• Minimum of 5 years’ experience as a corporate practice assistant.
• Familiar with transactional closing requirements.
• Proficiency in Microsoft Office Suite.
• Available to work overtime.