Assistant Manager – Accounts Payable

SUMMARY

Seeking an organized, motivated Accounts Payable (“AP”) Assistant Manager to oversee the day to day Accounts Payable functions and who will be responsible for supervising a team of four individuals. Accounts Payable Assistant Manager will find ways to increase department accuracy and efficiencies and provide leadership to the staff while promoting a customer focused environment. Assistant Manager should be knowledgeable, analytical, and decisive with excellent leadership and communication skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES   Duties include but are not limited to the following:

• Lead, train and mentor AP team members on new and existing AP processes.  Set up monthly webinars in order to stay abreast of industry changes and best practices. Strive for process improvements using automation. Work with Sr. Manager to create and implement changes to work assignments and / or procedures in order to meet operational needs and improve overall efficiency within AP.
• Oversee the Firm’s expense reimbursement system (Chrome River “CR”). The continual monitoring of CR includes assisting with CR related inquiries, testing of system update / changes, and performing monthly audits of CR approvals by AP staff to ensure that all firm policies are being properly complied with.
• Work with the finance team and other departments in NY as well as branch offices on a regular basis.
• Prepare weekly payment summary together with backup for approval.
• Review wire payment requests and ensure timely recording.
• Review and approve New Vendor/Employee setups and changes in 3e.
• Responsible for ensuring that the annual 1099 filings and all other compliance requirements are adhered to.
• Oversee the month end process to ensure that all end of month related payments are made and recorded within the deadlines.
• Provide timely updates to Sr. Manager in relation to department on issues and areas/ideas for improvements. For example, identify manual tasks that can be replaced by more streamlined or automated processes. Work with senior management to develop and document new procedures and policies for reference so that we can ensure consistent practice throughout all offices. Communicate with branch offices in order to best coordinate best practice procedures with them.
• Find opportunities to tighten controls and stay abreast of new ways to mitigate fraud.
• Prepare annual appraisals for direct reports including setting goals for the coming year based on overall department objectives.

QUALIFICATIONS

• Strong leadership and interpersonal skills.
• Thorough working knowledge of Excel and other MS Office applications including Word and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational and analytical skills.
• Eye for detail and accuracy is imperative.
• Ability to handle confidential information in a discreet and professional manner.
• Ability to manage multiple priorities and adjust to changing priorities efficiently. Able to work well under pressure, facilitate solutions when problems arise and meet deadlines when required to.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree Business (i.e., Accounting/ Finance/Management).
• Prior AP Management experience required (at least 3+ years in managerial role).
• Elite 3E and Chrome River Expense software experience.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.