Legal Administrative Assistant/Translator

New York NY

Summary

Premier, Fortune 100 Best Places to Work, global, law firm is conducting a search for a Legal Administrative Assistant to assist firm attorneys in our Litigation and Trial practice group. The Legal Administrative Assistant will perform a variety of administrative duties including type and revise correspondence, memoranda, documents, time sheets and project work; proofreading and ensuring quality of all document action; telephone and mail distribution; coordinate and plan events; coordinate travel arrangements; and maintain files. We are conducting a search for a German speaking Legal Administrative Assistant to support firm lawyers who have a practice and clients in Germany. 

Responsibilities

The Legal Administrative Assistant should have work experience:

• Proficient in MS Word, Excel, Outlook
• Strong word processing skills
• Ability to manage heavy administrative work and position
• General office procedures and filing techniques
• The capability to concentrate on detail and organize work
• Exude top customer service principles when interacting with clients and vendors
• Case and project management
• Provide quality control and proofread correspondence and legal documents
• Enter attorney time
• Work with Finance team and Billing Coordinators on client billing matters
• Electronic filing
• Maintaining client portals
• Coordinating travel and meeting arrangements
• Processing expense reimbursements
• Interacting with clients and maintaining files
• The ability to work with a wide spectrum of individuals
• Provide German translations as needed
• Respond and write correspondence in German
• Assist with business development and marketing tasks that relate to the German practice
• Contribute to the German Referandare Internship program as it relates to reviewing and recruiting applicants 

Education and Experience

• Fluency in verbal and written German language.
• A minimum of 2+ years of prior administrative experience in a law firm is highly desirable.
• A high school diploma is required; an Associate or Bachelor’s Degree is preferred.