Lateral Recruiting Assistant

New York, NY

Summary

This position provides administrative and project support to the Manager of Lateral Associate Recruiting & Integration and the Manager of Lateral Partner & Counsel Recruiting.  The Lateral Recruiting Assistant must demonstrate sound judgment, ensure confidentiality, and maintain a professional demeanor in all interactions with internal and external contacts on all levels.

Responsibilities

• Assist with arranging and scheduling lateral candidate interviews and meetings across offices, including maintaining calendars and appointment schedules, booking conference rooms, and preparing meeting materials as needed.
• Assist with travel arrangements and related expense invoices for lateral candidates.
• Assist with arranging and scheduling lateral onboarding and orientation.
• Enter detailed applicant interview data into the firm’s applicant tracking system (VI/Desktop).
• Assist with general administrative duties.
• Other projects and administrative tasks as assigned.
• Collect and enter interview evaluations for candidates.
• Liaise with other groups as needed to collect information, track data and generate reports.

Requirements

• Bachelor’s degree required.
• One year of relevant work experience preferred and strong administrative background.
• Solid knowledge of MS Word and PowerPoint required.
• Advanced skill in MS Excel and knowledge of viRecruit a plus.
• Must be highly organized, detail-oriented, efficient at multi-tasking and able to handle time sensitive projects.
• Possess excellent communication and strong interpersonal skills.
• Must have flexibility in working overtime to meet operating needs particularly during the summer and fall.
• Strong communication skills, both oral and written with strong interpersonal skills.
• Strong work ethic and ability to maintain strict confidentiality.
• Ability to work well with internal and external clients.
• Strong organizational skills, problem solving skills and attention to detail.
• Must be highly organized, detail-oriented, efficient at multi-tasking and able to handle time sensitive projects.
• Must have flexibility in working overtime to meet operating needs.