Legal Talent Assistant

Legal Talent Assistant

New York, NY

Summary

The Legal Talent Assistant will be responsible for the administrative support of day-to-day human resource operations for the global Counsel and Senior Attorney (CSA) populations. In addition, this individual will support the U.S. Legal Recruiting team and their lateral recruiting efforts.

Responsibilities

• Work with the Legal Talent Manager to implement the annual CSA review process:
• Assist in feedback collection process, prepare and update status of annual reviews via trackers and lists, prepare and distribute review file materials and respond to related review inquiries;
• Coordinate with Applications Team to maintain evaluation processes in viDesktop system.
• Liaise with Financial Reporting teams to run and analyze hours-related reports.
• Schedule, prepare and distribute materials for monthly CSA Committee meetings.
• Assist with the annual CSA promotion process, including by organizing and preparing summaries of candidate files and coordinating appropriate onboarding procedures.
• Oversee HRIS (Workday) data entry and reporting related to all HR processes including new hires, terminations, transfers, leaves of absence, promotions, compensation changes, etc. for CSAs globally.
• Work with the Legal Talent Manager on ad-hoc initiatives to enhance the global CSA experience.
• Assist the U.S. Legal Recruiting team with lateral recruiting efforts, including but not limited to:
• Assist with arranging and scheduling lateral candidate interviews and meetings across offices, including maintaining calendars and appointment schedules, booking conference rooms, and preparing meeting materials as needed.
• Enter detailed applicant interview data into the firm’s applicant tracking system (VI/Desktop).
• Collect and enter interview evaluations for candidates.

Requirements

• Bachelor’s degree required.
• Must be comfortable working with lawyers at all seniority levels.
• Must demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
• Good judgment; excellent organization skills and strong attention to detail.
• Excellent interpersonal and client service skills.
• Flexibility to work longer hours during busier periods.
• Ability to work well independently as well as within a team.
• Candidate must be someone who is proactive, plans ahead, pushes projects forward and meets deadlines.