Recruiting Assistant 

New York, NY

The Recruiting Assistant will provide administrative support to the Operations Recruiting Director with all recruiting and onboarding efforts for the Firm’s Operation’s Team.

Responsibilities

• High volume interview scheduling
• Act as one of the system administrators of the recruitment and applicant tracking system
• Manage job templates saved in the recruiting system library and collaborate with the Recruiting team on posting jobs on the firm website and various external job boards
• Correspond with recruiting agencies as well as applicants and candidates with regards to open roles
• Ability to process and review background checks
• Assist with the temporary roles’ recruiting and onboarding
• Assist with the collection of all new hire paperwork including file organization and uploading
• Assist with drafting full-time and temp agency agreements; track all agreements in vendor database
• Assist with organizing all recruiting vendor agreements and agency placement fees
• Process recruitment and placement invoices for payment in expense management system
• Familiarity with document management systems
• Assist with the management of various recruitment-related spreadsheets and tracking of relevant information including recruiting and hiring costs

Qualifications

• Bachelor’s Degree required
• At least one year of professional service experience required
• Experience with Microsoft Office required
• Experience with an expense management platform required
• Experience with Taleo preferred
• Excellent customer service skills
• Outstanding communication skills, both written and oral, including strong attention to detail in all written work
• Flexibility and responsiveness, and the ability to thrive in an extremely fast-paced, deadline-driven environment
• Highly motivated self-starter, strong work ethic, enthusiastic “can do” attitude and eagerness to take ownership of the job responsibilities
• Excellent team player and comfortable working independently as well
• Creative thinker and ability to promote ideas that will generate efficiency and streamline processes