Legal Assistant-Alternative Investments

New York, NY

Summary

This position provides legal assistant support to the attorneys in the Alternative Investments practice.

Responsibilities

• Provide guidance on best practices and firm policies for Associates within the practice
• Conduct and compile research, maintain/update working group lists and organize due diligence documents
• Maintain and update deal closing checklists
• Create and maintain transaction deliverables tracking systems and related timelines
• Prepare and distribute signature packets to deal participants
• Draft form documents/correspondence for deal participants
• Draft letters to clients and other counsel
• Prepare Uniform Commercial Code (UCC) filings, order lien searches and stay abreast of regulations relating to Article 9 of the UCC
• Assist with the creation of corporations and limited liability companies, including preparation of formation documents, ordering searches and overseeing all filing requirements and maintenance obligations
• Validate and process vendor invoices in a timely manner
• Prepare responses to auditor requests
• Maintain and update case contact information
• Notarize documents, assist with notary authentication and apostilling/consularization of documents
• Review and proofread legal documents (grammar/punctuation, definition/cross reference checks and book reads)
• Assist with the EDGAR filing process
• Assist with closings, draft and review closing checklists and prepare closing binders in electronic and paper format for distribution
• Load and organize closing sets and deal documents in relevant databases
• Coordinate legal assistant assignments and workflow within the practice
• Mentor new legal assistants in the Alternative Investments practice
• Other responsibilities as they may be assigned from time-to-time

Qualifications

• A 4-year college degree is required
• At least 4 years of experience in the CLO market strongly preferred
• Strong client service and demonstrated written and oral communication skills
• Ability to handle and complete multiple projects simultaneously with minimal supervision
• Strong organizational skills and an ability to prioritize
• Ability to meet deadlines and work well under pressure
• Strong attention-to-detail, spelling and grammar skills
• Ability to think critically and analytically, and exhibit sound judgment
• Effective and proactive team player
• Flexible and available to work overtime as needed (includes evening and weekend)
• Strong computer skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat
• Become a notary public within the first 6 months of employment
• Available to report to work on regularly scheduled days and at the scheduled hour