Coordinator, Diversity & Inclusion (D&I)

New York, NY 

Summary

The Coordinator, Diversity & Inclusion (D&I) is responsible for providing logistical, coordinating, and general support to the firm’s D&I team.  This requires a passion and active interest in diversity and inclusion, as well as strong research, communication, interpersonal and organizational skills. Candidates should also possess good judgement, time management skills and excellent attention to detail with a high level of accuracy.  The Coordinator will regularly interface with the firm’s lawyers, business services professionals, the firm’s clients, and service providers. The Coordinator must be professional, flexible and able to maintain a high degree of confidentiality.      

Key Responsibilities

• Liaise with firm partners, Inclusion Network Co-Chairs and members, Business Services leaders, external guests and clients.
• Develop and maintain working relationships with other departments and groups, including but not limited to members of Marketing & Business Development, Professional Development, Supplier Diversity, Legal Recruiting and Pro Bono.
• Effectively answer, track, forward and respond to phone calls and emails for the D&I team, interact professionally with internal staff and external contacts at all times, and promptly respond to requests with accuracy and a courteous demeanor.
• Assist in planning and staffing events that may occur before, during or after business hours.
• Maintain the department’s budget and billing, track expenses and create expense reports, as well as maintain other confidential files.
• Manage firm sponsorships, by submitting check requests, and championing corresponding internal and external communications.
• Initiate ad requests with the Marketing Department and liaise with external organizations as relevant.
• Maintain various tracking documents for internal and external D&I initiatives, including membership rosters of the firm’s global Inclusion Networks.
• Draft and circulate weekly, monthly and/or quarterly D&I internal communications as assigned.
• Draft and circulate feedback and other surveys, compiling and presenting results in a clear, accurate and usable manner.
• Schedule and coordinate internal/external meetings and events with senior members of the firm, partners, high-level executives, and/or business services colleagues. Coordinating meeting and event logistics may include, but are not limited to, managing and maintaining Outlook calendars, agendas, WebEx/Zoom conference calls, video conferences and conference room bookings.
• Use Word, Excel and PowerPoint to create, edit, format and proofread letters, presentations, surveys, emails, reports and other documents as necessary.
• Transcribe demographic and financial data.
• Manage various administrative duties, including but not limited to photocopying, filing, scanning, faxing, and printing, etc.
• Participate in special projects and other duties as assigned. 

Knowledge, Skills & Attributes

• Leverage strong day-to-day organizational skills and attention to detail to balance conflicting priorities, manage workflow, meet deadlines, and deliver a flawless work product.  Determine the appropriate allocation of time to tasks and assignments.
• Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate needs; proactively prevent problems by trouble-shooting early and taking action and seeking clarification when needed.
• Demonstrate flexibility and maintain composure and positive demeanor in the face of rapidly changing demands and shifting priorities. Display high degree of discretion and ability to maintain confidentiality.
• Exhibit strong communication skills including the ability to speak with confidence using clear, concise sentences and the ability to produce well thought-out, professional correspondence free of grammatical and spelling errors — as well as active listening skills.
• Work as a contributing member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals.
• Exhibit sound judgment and the ability to make reasonable decisions in a fast-paced work environment and in the absence of direction; swiftly refer problems/issues to the appropriate person(s) when necessary; and work effectively without constant supervision or guidance.
• Display proficiency using standard office equipment, e.g., computer, MS Office Suite, photocopier, scanner, etc., and demonstrate advanced proficiency by quickly adapting to new technology and effectively acquiring new skills. 

Education & Experience

• College degree preferred.
• 2-4 years of experience in a fast pace, mid-to-large sized legal or other professional services organization preferred.
• Previous experience or demonstrated interest in the diversity & inclusion space preferred. 

Physical Activity/Other Miscellaneous

• Ability to work both before and after standard work hours as needed.
• Ability to lift and carry up to 15 lbs.