Facilities Assistant II 

New York, NY

Summary
This position is responsible for various firm property and services for firm personnel, such as preparing and executing inter-office moves, equipment and property; maintaining, repairing and/or providing furniture and property; and pulling and delivery of firm supplies.

Primary Duties and Responsibilities

• Prepares and executes inter-office moves of firm personnel and property, including physically moving items from one location to another.
• Monitors inventory items which have been checked out by firm personnel.
• Prepares offices/workstations as required for new employees.
• Oversees the consumption and distribution of copy paper to all convenience center copiers and other locations as needed (if applicable).
• Maintains inventory of office supplies; delivers orders to various parts of the firm and assists in pulling supplies for the orders as requested.
• Responds to work orders which entail hanging artwork and other wall-mounted items, setting up and installing shelving and furniture for workrooms and verifies temperature readings for hot/cold calls and other building-related issues. Logs all requests in the firm’s work order database.
• Performs ergonomic evaluations and makes recommendations for solutions. Installs ergonomic equipment as needed.
• Assists with domestic office moves (other than local).
• Maintains and repairs furniture and other property.
• Assists in answering telephone calls and emails, recording orders in the Facilities/Supplies Department and assists persons who come to the Facilities/Supplies Department with supply requests.
• Assists with asset inventory, tagging items and entering asset information into computer asset program.
• Maintains inventory of stationery, envelopes and business cards; fills orders and distributes. 

Working Conditions

• Firm will require COVID vaccination for all employees who will have any in-office presence with proof of vaccination being required. Individuals with medical or religious reasons for remaining unvaccinated may request an accommodation.
• Ability to stand and walk for long periods of time.
• Occasional overtime including weekend work is required.
• Ability to lift 50 pounds without assistance. 

Qualifications

Education:     High school diploma or equivalent.
Experience:     Two years facilities-related role.
Special Knowledge:     Knowledge of proper lifting techniques and best practices for moving furniture.
Technical Skills:     Familiarity with a PC.
Attributes:    Good customer service skills are important. Ability to work in a fast-paced team environment. Must be self-motivated with a positive attitude. Ability to project a positive, professional image to internal and external clients. Excellent organizational skills and strong attention to detail. Ability to communicate effectively with people in all levels of the firm.