Legal Recruiting & Professional Development Assistant

Palo Alto, CA

Qualifications
• Hybrid three day in-office policy. Must be available to come in more frequently when required for programming.
• Excellent organizational skills and attention to detail; proofreads accurately, efficiently and dependably.
• Exercises confidentiality and discretion.
• Must be available to work additional hours, specifically April through August.
• Demonstrates use of good judgment and good interpersonal communication skills.
• Balances competing priorities and works efficiently under the pressure of meeting multiple deadlines with frequent interruptions.
• Works harmoniously and effectively with others as part of a team.
• A self-starter who desires to show ownership and commitment to the job; accepts responsibility and takes initiative.
• A college degree is strongly preferred.

Duties and Responsibilities
Legal Recruiting
• The Legal Recruiting Assistant provides administrative support to the Legal Recruiting department.
• Assists with the organization and implementation of the Summer Associate Program, including but not limited to, tracking pre-arrival information, drafting arrival notices, scheduling orientation sessions and exit interviews, creating nametags, and assisting in the planning of social events and training programs.
• Assists with all aspects of the on-campus interview process, including, but not limited to, registering for on-campus interview programs, resume collect programs and job fairs, maintaining on-campus interview and candidate files, and scheduling candidates for interviews.
• Responsible for monitoring the general Legal Recruiting Outlook email account on a daily basis and fielding emails as appropriate.
• Assists with organization of lateral associate and judicial clerk candidate applications, including but not limited to, preparing summaries of candidates for hiring partner review.
• Maintains legal recruiting database, viRecruit, and all candidate files.
• Prepares all department correspondence to potential candidates.
• Coordinates payments for incoming and lateral associate hires (bar, clerkship, moving/travel expenses), as well as travel expenses for associate and summer associate candidates.
• Performs other duties as assigned.

Professional Development
• Manage record-keeping for information on California associates (e.g. attrition data, leaves of absence, mentoring, etc.).
• For California-based Professional Development training programs, manage program scheduling, registration, and logistics including conference facilities, food service, and technology.
• Assist with the administration of associate and counsel evaluation processes. Support in pursuing completion of evaluations, scheduling of evaluation meetings, and other activities involved in delivering evaluations to attorneys.
• Assist team with mentoring initiatives and integration programs.
• Uphold high standards of confidentiality, discretion, and integrity, particularly with respect to all sensitive and/or confidential firm and client information to which this position will have access.

Salary: $63,700.00-$89,500.00, plus overtime and bonus.

#LI-Hybrid

 

 

Job Type: Full-time, Hybrid

Salary: $63,700.00-$89,500.00, plus overtime and bonus

Date Active: 1.17.2025

Exempt/Not Exempt: Not Exempt

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