Chicago,. IL

Specific Duties

  • Prepare and file annual reports and similar filings for corporations and limited liability companies in Delaware, Illinois, California, and other states to keep entities current and in good standing
  • Communicate with members of the team and clients re annual filings
  • Enter deadlines and corporate data in Athennian database
  • Update minute books
  • Update capitalization tables and stock ledgers in Carta and other capitalization platforms
  • Prepare stock certificates
  • Prepare incorporation, amendment, and dissolution documents
  • Make filings with the Internal Revenue Service
  • Prepare board and stockholder consents
  • Prepare documents to qualify entities to do business in other states
  • Maintain organized electronic files using the team’s file naming and folder organization conventions within iManage a/k/a FileSite
  • Organize data rooms for financing and merger and acquisition transactions using Box and other cloud storage services
  • Notify internal accounting personnel regarding client expenses
  • Circulate external registered agent invoices to clients
  • Send documents for signature via DocuSign or by emailing PDF signature packets
  • Coordinate with CSC and other agents and distribute notices of process service to responsible attorneys
  • Other assignments as requested (may include support on venture capital and angel financings and company merger and acquisition transactions)
  • All other duties as assigned

Knowledge and Skills

  • Prior law firm experience preferred.
  • Bachelor’s Degree.
  • Paralegal Certificate (preferred)
  • Proficient in Word, Excel, Outlook and Nuance PDF.
  • Familiar with IRS procedures, including obtaining employer identification numbers.

Salary: Highly competitive above market merit based compensation
Date Active: 8.6.2021
Exempt/Not Exempt: Non-Exempt