Roseland, NJ

Who We Are

One of the most sophisticated law firms in the United States, with over 350 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C.  They recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, their colleagues, and the communities where they work and live. Committed to career development and to a diverse, equitable, and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. They seek professionals for their business services group who share these values.

What You Will Do

The Legal Recruiting Coordinator will support the Manager of On Campus & Entry Level Recruiting in the recruitment of law student and new attorney candidates for Firm, with a particular focus on assisting with summer associate candidate management and data reporting, summer program and law school event planning, and special projects.  

Essential Job Requirements

Summer Associate Candidate Management

  • Coordinate, parse and maintain candidate data in the applicant tracking system (viDesktop)
  • Schedule 1L and 2L candidate interviews
  • Coordinate candidate travel
  • Prepare materials for on campus interviewers
  • Collect, organize, and distribute interview feedback
  • Assist with preparing for Recruiting Committee evaluation meetings for summer associate candidates

Summer Program

  • Assist with onboarding summer associates
  • Assist with planning summer events
  • Source vendors and manage relationships
  • Review event contracts
  • Oversee summer program budget
  • Track attendance at events

Law Schools

  • Assist with organizing law school receptions
  • Work with marketing department to design invitations, menus, and firm giveaways

Special Projects – Assist as needed

Reporting – Prepare applicant statistic reports using viDesktop & Excel


  • Escort candidates to appropriate meeting places, make introductions
  • Provide administrative/clerical support to the Manager
  • Be familiar with and adhere to firm policies and procedures
  • Seek timely solutions to work conflicts and priorities
  • Keep track of open items and initiate timely follow-up 

Skills, Knowledge and Abilities

  • Minimum of 2 – 3 years of experience as an administrative assistant, preferably within a legal recruiting department
  • Proficiency with MS Office (Word, Excel and PowerPoint)
  • Prior experience with database entry is helpful
  • Must be able to comport oneself professionally as a representative of the firm in an array of situations, interacting with all levels of the organization, candidates, and various external resources
  • Experience with DE&I initiatives is a plus
  • Strong verbal and written skills are required
  • Exceptional organizational skills are an integral part of this role
  • Uphold a professional demeanor at all times
  • Display an attitude of cooperation with legal staff, peers and administrators

Salary: Highly competitive above market experience
Date Active: 4.7.2021
Exempt/Not Exempt: Non-Exempt