New York, NY


  • Assist with ordering title insurance, clearing title encumbrances, reviewing title reports, surveys, and documents of record.
  • Prepare mortgage documents, execution of documents and arrangement, and oversight of escrow closings with title companies.
  • Prepare, monitor and track closing documents, closing checklists, deeds and transfer tax returns.
  • Coordinate and organize signature pages in preparation for closings.
  • Assist with closings, including attendance at closings and post-closing matters.
  • Create limited liability companies, including preparation of formation documents, ordering searches, UCC filings and overseeing all filing requirements.
  • Support multi-state commercial transactions, including: survey review, review of title insurance commitments and policies, document production and proofreading, assistance with the production and execution of mortgage documents and work on closings.
  • Review underlying title exception documents; review title insurance commitments; review surveys and property descriptions (including negotiation of survey certifications); negotiate title insurance coverage on complex commercial transactions; negotiate title endorsements and affirmative coverage; act as primary contact with surveyors and title companies on the above.
  • Perform real estate due diligence (including lease reviews); order and review flood hazard determinations and related required flood insurance; review departmental searches including zoning letters, PZR reports, certificates of occupancy, judgment and lien searches, environmental reports, housing building and fire department reports.
  • Other responsibilities as they may be assigned from time to time. 


  • A Bachelor’s degree and a minimum of 4-5 years’ experience as a legal assistant in Real Estate required.
  • Strong client service and demonstrated written and oral communication skills.
  • Ability to handle and complete multiple projects simultaneously with minimal supervision.
  • Strong organizational skills and an ability to prioritize.
  • Ability to meet deadlines and work well under pressure.
  • Strong attention-to-detail, spelling and grammar skills.
  • Ability to think critically and analytically, and exhibit sound judgment.
  • Effective and proactive team player.
  • Flexible and available to work overtime as needed (includes evening and weekend).
  • Strong computer skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.
  • Become a notary public within the first 6 months of employment (if not a notary public already).

Salary: $100,000.00-$150,000.00, dependent on experience
Date Active: 2.2.2023
Exempt/Not Exempt: Non-Exempt