Overview

Boston, MA

Summary

The Firm is seeking a Litigation Practice Assistant for its Boston office. The Litigation Practice Assistant is responsible for administrative support for assigned attorneys including typing, filing, working with briefs, motions and pleadings; answering phone calls and scheduling appointments.

Responsibilities

  • Thorough understanding of the processes of state and federal litigation.
  • Knowledge of and experience with e‐filing, discovery, document production, trial procedures, document management, calendaring, case management, and client billing procedures.
  • Review bills for accuracy and prepare transmittal letters to clients.
  • Indexing and updating pleadings and discovery binders.
  • Supporting legal research and communicating with vendors, experts, lawyers, opposing counsel, clients and staff.
  • Type and edit documents from handwritten drafts and Dictaphone/Winscribe, including correspondence, memos, spreadsheets, etc. and proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product.
  • Answer phones, take accurate messages, routes calls appropriately and responds to all inquiries.
  • Make photocopies and scan documents, as needed.
  • Establish, update, and maintain client and internal files. Retrieve information from files when needed.
  • Reconcile and submit attorney expenses using Chrome River software.
  • Maintain attorney calendars; coordinate the scheduling of meetings and make reservations for same using Condeco software.
  • Individual in this position will provide additional assistance and support as directed by their supervisor.

Qualifications

  • High school diploma/GED.
  • 5 years’ experience as a litigation practice assistant.
  • Associates/Bachelor’s degree preferred.
  • Proficient with Microsoft Office Suite.
  • Detail‐oriented.
  • Excellent interpersonal, written, verbal, organizational and problem‐solving skills.
  • Ability to prioritize, multitask and meet deadlines.
  • Available to work overtime.

Office Environment

  • Work is performed in a professional office environment and requires the following during the work day:
    • Must be able to remain in a stationary position for long periods of time (working at a computer)
    • Repetitive movement (i.e. heavy computer/keyboard use).
    • May require occasional light lifting (files, copy paper, etc.).

Compensation

$85,000-$95,000, depending on experience. Non-exempt position; hybrid (minimum of 8 days in office/month, after suitably adjusted to role).

#LI-Hybrid

Salary: $85,000-$95,000, depending on experience
Date Active: 2.7.2023
Exempt/Not Exempt: Non-Exempt