Overview

New York, NY 

Summary/Objective

This position is primarily responsible for assisting with secretarial and administrative tasks by performing the following duties. 

Essential Functions

  • Perform daily administrative tasks;
  • Answering, screening telephone calls and taking messages for attorneys;
  • Editing and revising documents;
  • Assist with document conversion and clean up documents; create and revise legal documents adhering to Firm styles and guidelines;
  • Court filings through the E-filing system for both Federal Court and State Court;
  • Create and edit Tables of Authorities and Tables of Contents using Best Authority;
  • Enter and edit attorney time entries through Aderant;
  • Fill out expense reports;
  • Filing documents in case files;
  • Preparing outgoing mail and sorting incoming mail;
  • Perform day to day duties of department secretary;
  • May be assigned coverage in a particular secretarial absence. 

Competencies

  • Strong secretarial organizational skills;
  • Extraordinary attention to detail;
  • Excellent communication and interpersonal skills;
  • Ability to work independently and complete a high volume of work in a timely manner;
  • Ability to multitask and prioritize assignments while consistently delivering quality work product to both attorneys and clients;
  • Proven experience performing under pressure in a fast-paced environment, both individually and within a team setting;
  • Flexibility to occasionally arrive early or stay late as necessary;
  • Proficiency with Microsoft Office, particularly Windows 7, Microsoft 2016, Word, Outlook, Excel, Nuance PDF Converter, iManage Document Management System, Best Authority, Aderant, CompareDocs, Big Hand Dictation System and Compulaw;
  • Positive attitude, ability to interact well with all support staff, professional staff and clients;
  • Holds a current Notary Public commission or will acquire a Notary within the first 6 months of employment;
  • Professional demeanor and appearance. 

Education and Experience

  • Minimum HS diploma.

Benefits

  • Excellent benefits, including medical insurance, dental insurance, vision insurance, short-term disability insurance, 401K plan available to all full-time employees.

Salary: Highly competitive above market compensation
Date Active: 10.29.2021
Exempt/Not Exempt: Non-Exempt