Overview

Austin, TX, New York, NY, Palo Alto, CA or San Francisco, CA

Summary

The Legal Assistant will provide support to lawyers on a range of matters within the corporate practice focusing on mergers & acquisitions, venture capital and private equity financings and, to a lesser degree, public offerings. Under the supervision of a lawyer, the Legal Assistant will assist in drafting written reports and legal documents, including legal memos, contracts, and correspondence, assist lawyers with the closing process, the archival of all case material and research. The Legal Assistant must be exceptionally organized, with an ability to execute tasks with minimal supervision.

Key Responsibilities

  • Assist with the preparation of regulatory agency filings, coordinate revisions, and organize documents
  • Maintain capitalization and option records (including in Carta, ShareWorks and other electronic programs) and prepare stock certificates
  • Prepare SEC documents, charters, bylaws, and corporate resolutions
  • Organize, monitor and maintain paper and electronic files
  • Draft audit inquiry response letters
  • Proofread letters, memoranda, and legal documents
  • Draft routine correspondence as needed
  • Supervise updates and maintenance to corporate finance forms and precedent databases
  • Organize distributions of documents and update transaction working group lists
  • Prepare closing binders and bound volumes
  • Assist with the coordination of closings, client meetings, and the preparation of closing memoranda and documents
  • Prepare and distribute signature pages, including using DocuSign
  • Perform research using the library and computerized search services
  • Maintain corporate record books for various clients
  • Other duties and responsibilities as assigned

Knowledge, Skills & Attributes

  • Excellent written and verbal communication skills
  • Ability to maintain confidentiality in a professional manner
  • Exceptional attention to detail and strong organization skills
  • Ability to produce high-quality work product under pressure and tight deadlines, prioritizing tasks appropriately
  • Ability to use EDGAR for SEC filings
  • Strong computer skills, including proficiency with Microsoft Office, DocuSign, Adobe Professional, data rooms and electronic capitalization management software
  • Ability to follow instructions carefully and accurately
  • Strong analytical and problem-solving skills

Education & Experience

  • Bachelor’s degree required
  • Minimum 2 years’ law firm experience with exposure to corporate law
  • Previous emerging companies and/or technology experience preferred
  • Previous experience maintaining corporate records and stock and option administration preferred

Physical Activity/Other Miscellaneous

  • Flexibility to work outside standard business hours
  • Flexibility to travel as needed
  • Ability to lift and carry up to 25 pounds

*Firm’s compensation is merit-based. The good faith, annualized salary range for this position is $59,300 to $97,250 depending on the candidate’s overall experience and other job-related factors permitted by law such as, education, training, other responsibilities. The annual salary range listed will be commensurate with the local geographical market and is just one component of the firm’s total compensation and benefits package which includes a discretionary bonus, paid leave, life, health, accident and disability insurance; and a 401(k) plan.

Salary: $60,000.00-$98,000.00, dependent on experience and location
Date Active: 1.5.2023
Exempt/Not Exempt: Non-Exempt