Overview

The DC office of a full-service national law firm is seeking a Legal Administrative Assistant.

Scope of Responsibility:  Responsible for providing attorney and non-attorney assignments clerical and administrative assistance to maintain high standards of efficiency and professionalism with clients.

Job Duties (including but not limited to):

  • Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
  • Maintains calendars for assignments, schedules meetings and appointments; arranges for conference rooms and ensures conference rooms are appropriately stocked with beverages and supplies; escorts clients and visitors from reception area to appropriate conference room; makes travel arrangements as needed.
  • Opens and distributes mail to assignments.
  • Creates and edits correspondence, memoranda, pleadings, etc. Transcribes dictation.
  • Responsible for copying, faxing and scanning documents in appropriate format.
  • Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
  • Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
  • Processes paperwork to open new client files; creates files in Firm’s record management system; maintains current files and organizes files before processing for off-site storage.
  • Enters daily timekeeping for assignments.
  • Edits monthly billing memoranda and creates transmittal letters.
  • Prepares expense reports for assignments.
  • Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the Firm’s client relationship management system. May be responsible for preparing mailing lists/labels for Firm-sponsored seminars/events.
  • Maintains current log of client/matter numbers for each assignment.
  • Orders supplies weekly and maintains sufficient stock.
  • Takes advantage of all training opportunities to keep current with the Firm’s software and procedures in order to maintain high standard of efficiency.
  • Provides assistance to other legal administrative assistants as time permits.
  • Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients.
  • Opportunity to handle some paralegal/client billable duties if interested.

Minimum Requirements:

  • High school level education or equivalent office work experience.
  • Minimum of three years prior legal secretarial experience.
  • Proficient with Microsoft Office suite.
  • Attention to detail.
  • Excellent organizational skills.
  • Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor.

 

Salary: Open, dependent on experience
Date Active: May 17, 2021
Exempt/Not Exempt: Non-Exempt