Legal Administrative Assistant

East Meadow, NY

A national medical defense law firm is seeking a Legal Administrative Assistant for its Long Island office.  This position is responsible for enhancing the daily effectiveness of multiple litigation attorneys by preparing legal documentation, transcribing tapes, formatting, proofreading, entering monthly billing information, faxing, scanning, processing expense reports, transmitting encrypted client emails among other administrative duties.


  • Responsible for input of correspondence, memoranda, legal documents, forms and data entry
  • Screen phone calls, accurately recording and relaying messages
  • Read, sort and prioritize incoming mail, ensure that outgoing mail is handled promptly
  • Establish and maintain calendar and deadline reminder system
  • Observe confidentiality of client matters
  • Profile all scanned documents into document management system daily


  • Prior office/administrative experience in a law firm (medical malpractice defense, plaintiff, or insurance defense firm preferred)
  • Flexible for overtime as needed
  • Knowledge of Microsoft Office Suite including Word and Excel and Outlook
  • Knowledge of Table of Contents/Table of Authorities formatting
  • Proofread documents for grammatical, typographical and spelling errors
  • Strong interpersonal skills and effective communications skills
  • Associate’s Degree required, Bachelor’s Degree preferred

Salary: Competitive based on experience
Date Active: 11.11.2021
Exempt/Not Exempt: Non-Exempt