The Conflicts Department has an opening for a Conflicts & Intake Specialist in the Washington, DC office. The Conflicts & Intake Specialist helps the firm avoid inadvertent conflicts of interest in taking on new clients, new work, or new people. To do this, the Conflicts & Intake Specialist runs searches in the database of all firm clients and adverse parties; researches entities in other databases and on the internet; and engages with people at all levels of the firm to better understand the nature of the work that we do. When the searching is complete, the Conflicts & Intake Specialist undertakes basic analysis to compile useful results and present them in an effective way.
- Successfully operating various firm databases/software (i.e., conflicts software, client/matter database software, corporate affiliations software and other search engines including third-party government databases and the internet).
- Processing client/matter intake requests in accordance with established procedures, including closely reviewing and editing requests and interacting with staff and attorneys to obtain missing information.
- Conducting conflicts searches in accordance with departmental policy, including running effective searches, analyzing and filtering results as instructed and providing useful information to the Conflicts & Intake Analysts and the requesting attorney to allow him/her to resolve any potential conflicts.
- Communicating with Accounting, Records Management and other departments as necessary.
- Ensuring the accuracy of data produced on daily reports of potential new client/matters and weekly reports of finalized new client/matters. Taking responsibility for publishing accurate, timely and useful reports.
- Organizing workloads and managing a multitude of tasks effectively, including maintaining a strong focus; appropriately prioritizing tasks; keeping electronic files as required; and communicating the status of tasks in a timely manner.
- Providing thorough results quickly. Conflicts requests and new client-matter intake are almost always time-sensitive or even urgent; the specialist must be able to maintain accuracy and creative thinking even under significant time constraints, including those imposed by the many time zones in which our attorneys operate.
- Four-year college degree and/or equivalent, significant, meaningful experience in the conflicts department of a law firm.
- A minimum of 40 wpm typing.
- Must have the ability to multi-task and prioritize in a fast-paced environment using good judgment.
- Ability to work with a high degree of accuracy and attention to detail in a busy office environment.
- Strong organizational and planning skills.
- Ability to clearly and effectively communicate, in oral and written form, with individuals at all levels within the Firm and outside the Firm.
- Self-motivated and able to work independently.
- Must demonstrate a high degree of trustworthiness commensurate to handling confidential and sensitive material.
- Proficiency in MS Word and Excel; ability to efficiently search the Internet and experience working in databases.
- Reliability, dependability, and strong motivation to respond to requests quickly.
- Flexibility to work additional hours and/or shifts, as necessary.
Salary: competitive based on experience
Date Active: 2.5.2021
Exempt/Not Exempt: Non-Exempt