Overview

New York, NY 

Job Description

A premier, global, law firm, is currently seeking a professional and highly-motivated assistant to support a partner and associates in our New York office. The ideal candidate is a self-starter who can manage competing priorities and who will provide our attorneys and clients with a superior level of technical and administrative support. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction. 

Primary Responsibilities and/or Essential Functions

  • Coordinate complex, senior-level internal/external meetings and conference calls.
  • Handle a high volume of phone calls.
  • Respond and follow up on client requests.
  • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
  • Coordinate a high volume of domestic and international travel arrangements and processes business requests.
  • Proofread and make revisions to documents as requested.
  • Enter attorney time.
  • Create, revise and format legal documents, spreadsheets and presentations.
  • Conduct internet research as directed by attorneys.
  • Establish and maintain paper and electronic files.
  • Interface and establish ongoing positive business relationships with clients.
  • Any additional responsibilities as required by management. 

Knowledge, Skills & Abilities

  • 5+ years of experience in a support capacity within a law firm, other legal or similar environment.
  • Ability to maintain confidentiality.
  • Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
  • Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.
  • Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.
  • Excellent written and oral presentation skills; strong attention to detail.
  • Team player; works well under pressure.
  • Knowledge of Big Law or legal highly preferred.
  • Demonstrates proficiency in all basic, advanced and legal specific applications.
  • Demonstrates desire and ability to learn new technology and willingness to share knowledge to assist others. 

Education/Certifications

  • High School degree required.
  • College degree strongly preferred.

Salary: Highly competitive above market merit based compensation
Date Active: 8.4.2021
Exempt/Not Exempt: Non-Exempt