Overview

San Francisco, CA

The Administrative Assistant is responsible for providing general administrative support including, but not limited to, telephone coverage, travel arrangements, expense report management, etc. A large portion of time will be spent using Outlook Calendar to schedule complex work related activities and Outlook mail.

Responsibilities

  • Coordinates day-to-day operations of the assigned Partner/s and Associate/s practice using initiative and sound independent judgment
  • Screens telephone calls, mail and visitors, maintaining electronic notes, inquires, and status of communications
  • Prepares original letters, memos and other correspondence
  • Schedules complex work related activities
  • Facilitates expense reports and bill processing
  • Establishes and maintains files and records
  • Collaborates with firm Billing Department and clients on the management of billing matters
  • Responsible for screening correspondence and maintaining confidential files
  • Assist in the preparation of monthly client billing using Matter Analysis Sheets or as otherwise instructed 

Required Skills

  • Some college (Associate’s/Bachelor’s preferred)
  • Three to five years of prior work experience as a personal or executive assistant supporting a high-level professional
  • Experience maintaining calendar including orchestrating all on-site meetings and coordinating with IT and catering
  • Some Paralegal experience (preferred)
  • Advanced working knowledge of Microsoft Office (i.e. Word, Excel, PowerPoint)
  • Proactive, energetic and hardworking team player
  • Experience handling electronic filing with the courts
  • Experience with iManage, or a similar document management system
  • Experience with time entry software and CRM systems (preferably, InterAction)
  • Experience with CA state and federal court filing is required; knowledge of federal court local rules preferred

Salary: Highly competitive above market compensation
Date Active: 1.18.2022
Exempt/Not Exempt: Non-Exempt