Overview

Accounts Payable Coordinator

New York, NY

Summary

The Accounts Payable Coordinator is responsible for on-boarding of all new vendors and for ensuring that all required documentation is up-to-date and accurate.  This role will assist the Diversity & Inclusion and ESG teams in the administration of supplier programs.  This role will also support the general Accounts Payable function.

Responsibilities

  • Manage vendor on-boarding process, which includes making contact with prospective vendors, collecting on-boarding information, and ensuring that the Accounts Payable team has the proper information to input into the vendor master.
  • Act as subject matter expert for the Prevalent on-boarding system by raising help desk tickets as needed and ensuring that the system is performing as expected.
  • Work with the Diversity & Inclusion team to administer the firm’s Supplier Diversity Program.
  • Prepare and submit Client required Diverse Vendor Spend reports quarterly.
  • Monitor Vendor Inquiries mailbox and assist with resolution of queries.
  • Reconcile vendor accounts to ensure payments are up to date.
  • Convert vendors that are paid by check or wire to ACH payments wherever possible. Verify vendor banking instructions and communicate changes to the Accounts Payable team as needed.
  • Assist with processing of rush & other invoices as needed.
  • Participate in special projects as needed.

Requirements

  • Possesses excellent organizational skills and ability to work independently
  • Demonstrated ability to work confidently and collaboratively with individuals at all levels of the organization.
  • Professional demeanor with strong communication skills.
  • Proficient with technology tools and able to learn new applications.
  • 3-5 years of experience in an Accounts Payable role.
  • 1-2 years at a law firm or professional services experience preferred.
  • College degree preferred.

Salary

$65,000 – $75,000 and offers a competitive compensation and benefits packages.  The firm considers a number of factors when determining compensation, including, but not limited to, education, years of experience, levels of experience, competency levels and other relevant skills and qualifications.

Salary: $65,000 to $75,000 based on experience
Date Active: 1.3.2023
Exempt/Not Exempt: Non-Exempt