Overview

Legal Secretary

Summary

A prestigious midtown law firm seeks an experienced, professional, proactive Legal Secretary with at least 3-5 plus years of experience in a law firm setting.

Responsibilities

  • Transcribe, prepare and manage correspondence
  • Photocopy, scan and fax documents
  • Draft new business/matter memos and editing such documents
  • Apply styles using templates
  • Organize and coordinate meetings, conference calls and travel arrangements
  • Maintain schedules and Outlook calendars
  • Arrange and confirm appointments
  • Enter and edit attorney(s) time using Elite or similar system
  • Client billing
  • Set up and maintain filing systems
  • Screen calls and office visitors

Requirements

  • Proficient in spelling, punctuation, grammar, and other English language skills
  • Strong proficiency with proofreading
  • Proficient in Microsoft Word, Outlook; Excel, Elite
  • FileSite experience is preferred
  • Exercise good judgment
  • Ability to multi-task and prioritize workload, as well as anticipate the needs of assigned attorneys
  • Active listener and ability to follow directions
  • Strong attention to detail
  • Articulate and polished when interacting with others and main professionalism under stress
  • Diplomacy when interfacing with supervisors, subordinates, clients, and vendors
  • Demonstrates effective verbal, written, listening, and presentation communication skills
  • Excellent telephone etiquette
  • Ability to keep all information confidential
  • Demonstrate organizational skills and exert effort to influence attorneys to be organized

A successful candidate must also present an above-and-beyond attitude and willingness to help others (i.e. other attorneys and secretaries as necessary as needed).

The Firm offers excellent benefits as well as competitive salaries.  EOE/M/F/D/V.

Salary: Competitive Based on Experience
Date Active: 10/6/21
Exempt/Not Exempt: Non-Exempt